10 Steps to Making Your Staff Meetings Fun and Productive
Many studies have shown that according to people who attend meetings, the majority of meetings are considered to be a waste of time. This view is even more prevalent when regular staff meetings or review meetings are considered. However with some thought, and use of the techniques below, you can hold effective meetings that will meet your business objectives as well as energize and strengthen your team.Use the top ten below to make your meetings more effective for everyone, while still having fun.
Take a step back and think about why you need to have the meeting. A clear definition of purpose will lead you to a clear structure for the meeting. Some common purposes are; communication of information, problem solving, decision making, strengthening relationships, building alignment, and sharing of best practice. Make sure that all participants understand and buy-in to the purpose of the meeting.. Once you have defined your purpose you can create an agenda to achieve it. List the subjects that need to be covered each with an allotted time, and an indication of outcome. Distribute the meeting agenda well in advance of the meeting together with any background information that people need to read.. As the leader of the meeting you set the tone and model the desired behavior. Are you formal or informal, light hearted or serious? Each of these styles will set a different tone. The leader needs to show each participant that they are being listened to and respected. A warm genuine approach will facilitate cooperation and collaboration.
Practice good time keeping habits by starting on time, keeping to time limits for meeting agenda template agenda topics and ending on time. This means that sometimes you will need to begin your meetings before all the participants are present. If you get into the habit of waiting for people to arrive, you will encourage regulars to start to come late as they know the meeting will not start on time. Ending on time is respectful to all participants of the meeting. Encourage people to communicate in an appropriate but playful way. A serious idea does not have to be heavy hearted and morose. Laughter is an energizing force. Contrary to old school beliefs, time is not necessarily wasted by adding levity and humor. Run the meeting, but do it with balance. Your role is to keep the meeting on track, moving towards achieving its purpose and agenda. But be flexible enough to explore a new idea or approach even if at first it does not seem to move towards achieving your objectives.